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- Upload your resume
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About Our Company
At Healthfuse, we are a dynamic team that ensures hospitals across the nation remain at peak performance, empowering healthcare leaders to focus on what truly matters—building healthier communities. How do we make this happen? By innovating the way healthcare organizations manage their vendors and strategize their revenue cycles. Every day we tackle challenges head-on through a blend of technology, analytics, and service to drive results. We transform complex issues into opportunities for growth.
Join us and be part of a forward-thinking crew that values your fresh ideas and energy. At Healthfuse, you are not just starting a job; you are kickstarting a career that makes a real difference. Ready to fuse your passion with purpose? Let us shape the future of healthcare together.
What You’ll Love About Working at Healthfuse
- Innovate in Healthcare: Join a highly regarded company with 13+ years of experience serving 300+ hospitals. Be part of an ever-evolving culture where your work directly contributes to positive change in the industry and community.
- Grow Your Career: Dive into a fast-paced and high-growth field. Enjoy ample opportunities for professional development and the chance to interact with amazing teammates.
- Enjoy the Perks: Benefit from a competitive package that includes a competitive salary, bonus opportunity, comprehensive health benefits, a 401k with company match, share program participation, and generous time off to recharge.
Job Summary
Reporting directly to the Healthfuse CFO and working under the supervision of the HR & Recruiting Manager, the HR & Administrative Associate is an execution‑focused role responsible for keeping core people and administrative operations running smoothly day- to-day. This position supports HR administration, recruiting coordination and scheduling, onboarding processes, and general internal operations.
As Healthfuse continues to grow and hiring volume increases, this role plays an important part in ensuring employee documentation is accurate, onboarding experiences are well‑coordinated, and internal workflows are organized, timely, and dependable. The HR & Administrative Associate works closely with HR, leaders, and employees across the company, helping ensure a positive and well‑organized internal experience.
This is a hands‑on, support‑oriented role suited for someone who takes pride in organization, follow‑through, and internal service. Success in this position comes from reliability, attention to detail, and strong execution, making it an ideal opportunity for someone who enjoys being a behind‑the‑scenes force in a growing organization.
Desired Qualifications
- 1+ years of experience in HR administration, office administration, operations support, or related roles
- Experience supporting onboarding, employee records, HRIS updates, or benefits administration
- Experience with scheduling, office coordination, and internal administrative support
- Proficiency in Microsoft Office, including Excel, Word, and Outlook
- Ability to work independently while collaborating effectively across teams
Core Responsibilities
HR Operations Administration
- Support onboarding/offboarding processes: including documentation, checklists, and coordination
- Maintain HRIS data accuracy and employee records
- Support benefits administration tasks, including enrollment changes and documentation tracking
- Maintain personnel files, required administrative documentation, and policy acknowledgements
Recruitment & Hiring Support
- Provide administrative and coordination support for recruiting activities during periods of growth
- Assist with maintaining recruiting pipelines, trackers, and supporting documentation
- Support onboarding logistics and documentation for new hires as hiring volume increases
Scheduling & Administrative Support
- Provide scheduling and calendar coordination support as needed
- Coordinate meeting logistics, internal follow‑ups, and basic document preparation
- Support internal communications and ad hoc administrative requests
Office Management
- Coordinate vendors, supplies, and facilities‑related needs
- Maintain organized office systems and internal administrative processes
Process & Documentation Support
- Help maintain HR and administrative procedures and documentation
- Assist with recordkeeping, file organization, and periodic documentation checks
Identify missing documentation or process gaps and escalate appropriately
Required Qualifications
- High ethical standards and discretion with confidential employee information
- Strong attention to detail, organization, and ability to multitask across priorities
- Strong written and verbal communication skills
- Ability to manage scheduling, documentation, and follow-up in a professional and timely manner